Six Sigma Blogs

Are you the kind of person who finds that they never manage to be on top of their to do list? Maybe you find that there just aren’t enough hours in the day to complete tasks. Or perhaps you would just like to feel as though you are on top of everything for once. Regardless of your reasons, if you would like to practice better time management here are some ideas to do this.

To start you off on the road to managing your time better write down everything you currently need to do. For some people this list will be huge, for others a little smaller. Spend a few minutes doing this and you will not miss anything from your list.

Now it is time to prioritise your tasks in order of importance. If you have anything to do that is time sensitive this should go to the top of the list. Anything else can be fitted in later on. Once you have written your list take a few minutes to study it and make sure you haven’t missed anything out.

As soon as you have created your priority list you will need to plan out when you can complete each tasks. Think about your normal routine and fit in tasks around your usual daily activities. It is at this point where most people realize that they can get more done than they actually think. Think about your day in 30 minute slots and plan your time appropriately. Don’t leave long tasks until the end of the day as you will probably not be too motivated to do them.

Next think about whether or not you could successfully delegate any tasks to other people. This can be easier for work related tasks, especially if you have staff who work under you. Being able to delegate tasks can make all the difference to your time management, so think about if this can be done.

It is also wise to ensure that you are allowing yourself the right amount of time to get things done. Don’t give yourself an hour to complete a 3 hour task - this is not good management of time. Instead think in practical terms of how long certain things will take and plan accordingly. Try to give yourself more time than you need at first and you will benefit from this.

During the first week or two you might not feel as though you are really getting anywhere. If this is the case do not worry. It can take time to really get to grips with a new routine, so don’t be too hard on yourself. Stick to your plan and you will soon find that things become a lot easier. Tasks will be completed on time and you are not worrying about things you need to get done.

As you can time management is all about great planning. By doing this each week you can ensure that you never miss a task again. So instead of rushing from one task to another and feeling like a dog chasing its tail take a step back and plan your week.

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